Privacy Statement

I. GENERAL PROVISIONS

A. Introduction
B. Definitions
C. Whose personal data is processed?
D. How do we collect your personal data
E. With whom do we share your personal data?
F. How do we protect your personal data?
G. How long do we keep your personal data?
H. Why do we process your personal data?
I. How can you access, amend or withdraw the personal data that you have given to us?
J. How do we store and transfer your data internationally?

II. SUPPLEMENTARY PROVISIONS

A. Website
B. References and links
C. Use of log files
D. Cookies

III. COMPLAINTS

I. GENERAL PROVISIONS

A. Introduction

This Privacy Statement explains how we treat your personal data and is applicable to the registration and processing of all personal data that you provide in any way to the following companies (collectively referred to as Unique): Unique NV/SA and Unique Career NV/SA are each responsible for the processing of your personal data.

This Privacy Statement is applicable to the personal data of our Website Users, Candidates, Clients, Suppliers, App users and other people we may contact in order to find out more about our Candidates.
In view of the relevant data protection legislation, including, but not limited to, the General Data Protection Regulation (GDPR) 2016/679, the company Unique Career is responsible for processing your personal data.
Unique Career is entitled to adjust this Privacy Statement at any time. Any change to the Privacy Statement will be announced on this website. The most current version of the Privacy Statement can be found on this website at any time.
If any provision from this Privacy Statement is completely or partially invalid, voidable or in conflict with the law, it shall be deemed to stand on its own and to be inapplicable.
In such a case, Unique Career will replace the provision in question with a provision of equal intent that is not completely or partially invalid, voidable or in conflict with the law. The other provisions of the Privacy Statement will remain in full force.
Belgian law is applicable to this Privacy Statement. The Court in Antwerp is authorized to acknowledge any disputes.

B. Definitions

Candidates – All applicants for all roles advertised or promoted by Unique Career, including permanent, part-time and temporary positions and freelance assignments with Unique Career Clients, as well as people who have sent a resume to Unique Career that is not related to a specific job. Individual contractors, freelancers and supplier employees who have been proposed for positions at Unique Career Clients as part of an MSP offering or otherwise will be treated as candidates for the application of this Privacy Statement.
Clients – This category includes our customers and others to whom Unique Career provides services as part of its business.
General Data Protection Regulation 2016/679 of the European Parliamant and Council of 27 April 2016 (hereinafter GDPR) - A European Union statutory instrument that aims to harmonize the European data protection laws. The regulation applies of May 25th, 2018 and any references to it must be interpreted accordingly so that any national legislation that implements the regulation is included.
Managed Service Provider (MSP) Programs – Outsourcing by Clients of the management of external personnel (including freelancers, independent contractors and temporary employees) to an external recruitment provider.
Recruitment Process Outsourcing (RPO) services – Full or partial outsourcing of the recruitment process for permanent employees to a recruitment provider.
Personnel – Includes employees and interns who are directly involved in the Unique Career business as well as specific other people who are involved in the provision of services to Unique Career. Personnel does not include individuals hired by Unique Career for the purpose of being placed with Clients outside of an RPO /MSP agreement (i.e., project sourcing, temporary work). These individuals are treated in the same way as the Unique Career Candidates and are included under this Privacy Statement.
In the same way, independent contractors and consultants who perform services for Unique Career are included under the definition of "Supplier" for the purposes of this Privacy Statement.
Suppliers – Refers to partners, companies, independent contractors and freelancers who provide services to Unique Career. In specific cases, Unique Career will outsource the services it provides to Clients to external suppliers who perform services on Unique Career's behalf. Suppliers that are individual contractors, freelancers, or supplier employees will be treated as Candidates for data protection purposes. In this context, Unique Career requires Suppliers to communicate the relevant parts of this Privacy Statement to their employees.
App users – this includes users of the UPoint mobile application and portal.

C. Whose personal data is processed?

In order to be able to use the Unique Career services, you must provide the personal data necessary for the Unique Career work/services.

Candidate Data: In order to provide you with the best possible employment opportunities, we need to process specific information about you.
We only collect information that will help us find an appropriate position, such as your name, age, contact details, education details, employment history, immigration status (whether or not you require a work permit), ...
Depending on the circumstances and the applicable local laws and requirements, we may also collect medical information or information regarding an applicant criminal record.
Client Data: The data that we collect about Clients is very limited. If you are a Client, we only collect your contact data or the data regarding individual contact persons within your organization so that we can provide our services such as: finding Candidates, providing a Managed Service Provider (MSP) program and notifying you about the magazine (whether or not digital) published and commissioned by Unique Career.
Personnel Data: We must process specific information about you: your candidate data and your salary and wage statement, the name of a contact person in case of emergency, evaluation forms and payroll information.
Supplier Data: We require a small amount of information about our Suppliers, specifically, contact details within your organization (names, telephone numbers and email addresses) and your bank details so that we can pay you for the services you provide.
Website Users: We collect a limited amount of data about our Website Users that we use to help us to improve your experience when using our website and to help us manage our services. This includes information such as the manner in which you use our website, the frequency with which you access our website and the times when our website is most popular.
People whose data we receive from Candidates and Personnel, such as references and contact persons for emergencies: In order to be able to offer Candidates appropriate job opportunities in a safe manner and to prepare them and our personnel for any and all eventualities, we require some basic background information.
UPoint users: You were included in a pool of suitable candidates to work as a temporary worker for a client for whom Unique Career centrally manages the planning, in conjunction with a temporary employment agency. In order to offer you planning proposals, we process your availability and a limited amount of personal data to identify and authenticate you on the UPoint mobile application and portal.

D. How do we collect your personal data?

Personal data that you give to us, for example:
- by entering your details on the Unique Career website or via an application form, as part of the registration process;
- by leaving a printed resume at an Unique Career office;
- by emailing your resume to an Unique Career consultant or being interviewed by an Unique Career consultant;
- by applying for jobs through a job aggregator, which then redirects you to the Unique Career website;
- by entering your personal details into an Unique Career microsite;
- through social media;
- where you, as a customer, proactively contact us by telephone or email;
- when you give us your business card;
- images recorded by a security camera;
- ...
Personal data that we receive from other sources, for example:
- your reference contact can provide personal information about you;
- our clients may share personal information about you as part of your application or employment;
- we may also collect information about you by searching on LinkedIn and other job sites;
- if you interact with us on social media, we receive your personal data from those sites;
- a MSP provider may share personal information about you with us;
- when you are listed as a customer on a list of participants of relevant events;
- A partner temporary employment agency has included you in a pool of suitable candidates for a client for whom Unique Career centrally manages the planning;
- ...
Personal data we collect via our website:
- We collect a limited amount of data about our Website Users that we use to help us to improve your experience when using our website and to help us manage our services. This includes information about the manner in which you use our website, the frequency with which you access our website, the language in which you view our website and the times that our website is most popular.
- We collect your data automatically via cookies, more information can be found in our Cookie policy.

E. With whom do we share your personal data?

Where appropriate and in accordance with local legislation and requirements, we may share your personal data with the following categories of people:

Clients and prospects;
Current, past or prospective employers, educators, examination institutes and employment and recruitment agencies;
Tax, audit or other authorities;
Third parties such as service providers who perform services on our behalf;
Third parties such as IT Providers and document storage providers;
Platforms for marketing technology and suppliers;
Regarding Candidates: potential employers and other recruitment agencies/organizations, third party partners, job sites and job aggregators, MSP Suppliers.

F. How do we safeguard your personal data?

Unique Career makes the greatest effort to take appropriate organizational and technical measures in order to protect your personal data against wrongful processing and/or loss. Unique Career employees who have access to your personal data on behalf of Unique Career are bound by a confidentiality clause.
Despite the security measures taken by Unique Career, it can occur that third parties nevertheless succeed in circumventing these measures and/or using your personal data for improper purposes. Unique Career may never be held liable for this situation in any way.
Unique Career does not accept any liability in any way for any harm resulting from the use of the Personal Data by third parties to whom this data is provided on the basis of this Privacy Statement or with your consent. Unique Career is also not liable for non-compliance with the applicable law and/or regulations (including privacy legislation) by these third parties.

G. How long do we keep your personal data?

Candidates and/or (temporary) employees
The personal data of candidates will be kept for 3 years after the internal closing of your file.
The personal data of temporary workers / permanent employees who have effectively worked with us will be kept for 5 years actively and 5 years passively after the internal closure of your file.

The internal closing of your file is based on the following criteria:
- Closing of pending job applications;
- Contacts from which it appears that you are still looking for employment mediation;
- The date on which you were no longer employed.
After the aforementioned period has expired, you will be notified before we proceed to the final removal of your file. Through this notification, you can still indicate that you wish to be retained in the database with a view to employment mediation. This will effectively reset the aforementioned period.
Your personal data will be kept in accordance with specific legislation, as well as limitation periods that require us to keep your personal data longer.
Clients / prospects
The personal data of Clients will be kept ten years after the internal closing of your file.
Your personal data will be kept in accordance with specific legislation, as well as limitation periods that require us to keep your personal data longer.
Suppliers
The personal data of Suppliers will be kept ten years after the last invoice from your file.
Your personal data will be kept in accordance with specific legislation, as well as prescription periods that require us to keep your personal data longer.
Website users
The personal data of Website users will be kept for 24 months, more information regarding specific retention periods is available in our Cookie Policy.
Upoint users
The personal data of Upoint users will be kept for 1 year after the last scheduling.
Camera images
Camera images from surveillance cameras will not be stored for longer than 1 month.

H. Why do we process your personal data?

Candidate and/or (temporary) employee

a. (Pre-)contractual relationship

correctly processing your application and/or registration
allowing you to participate in assessment/development centers
putting you in contact with or introducing you to one or more of Unique Career's clients and/or business contacts
maintaining a payroll and personnel administration
using your national registration number in communication with government authorities
processing your presences and absences
evaluating your performance in the context of career development, training, outplacement assistance, ...

b. Consent

taking references from individuals and companies specified by you
including your profile in our recruitment database
notifying you of job openings that match your profile
putting you in contact with or introducing you to one or more clients and/or Unique Career contacts
informing you of our products and services (e.g. job alerts)
to take and publish visual material for communication purposes, marketing campaigns and employer branding
approaching you for commercial offers, newsletters and promotions/marketing campaigns that may be of interest to you
the possible use of automated technologies

c. Compliance with legal obligations

complying with laws and regulations such as, among others, the obligations prescribed in labor laws, national register laws, tax and social security laws, ...
conducting internal investigations or having an investigation conducted by a specialized service provider in the event of serious breaches, suspicions of fraud, or other situations in which the interests of the company are in danger of being seriously harmed, and this within the framework of the Private Investigation Act (WPO)
compliance with laws and regulations relating to employment abroad
delivering your performance to users where you are or have been employed in order to comply with controls by inspection services
complying with regulations relating to industrial accidents
compliance with regulations in labor law regarding processing of medical certificates in support of absences
requesting a criminal record extract, but only if processing is based on a legal requirement

d. Legitimate interests

checking your skills / professional information - which you yourself have posted on a job site or professional networking site (such as, for example, LinkedIn) - against our job database
offering you customized job postings and relevant articles to assist you in your job search
performing analyses with a view to improving our services and carrying out audits
conducting (satisfaction) surveys/inquiries
sharing your data with users where you are employed for reporting purposes, performing access control, ...
handling disputes and complaints

Customer / Supplier

a. (Pre-)contractual relationship

carrying out our contractual agreements
ensuring proper co-operation

b. Consent

offering you information about our services (including direct marketing and offers)

c. Complying with legal obligations

complying with legal obligations to prevent, detect and investigate fraud and other abuses
complying with legal obligations under tax law

d. Legitimate interests

organizing (online) events
performing analyses with a view to improving our services and carrying out audits
carrying out (satisfaction) surveys/questionnaires
handling disputes and complaints

Website visitor

a. Consent

enabling you to download Whitepapers, subscribe to our newsletters, ...
subscribing to job alerts
processing and registering this data correctly when you fill out online forms on our website

Third parties

a. Legitimate interests

securing movable and immovable property of Unique Career
contacting you for reference on candidates

I. How can you access, amend or withdraw the personal data that you have given to us?

Right to object: This right enables you to object against the processing of your personal data for our legitimate interests, to enable us to perform a task in the public interest or to exercise official authority, to send you direct marketing materials and for scientific or historical research or statistical purposes.
Right to withdraw consent: If we have obtained your consent to process your personal data for specific activities, you may withdraw this consent at any time, upon which we will cease to perform the specific activity for which you previously consented unless we believe that there is an alternative reason to justify our continued processing of your data for this purpose, in which case we will inform you of this condition.
Request by data subject to access data: You may ask us to confirm what information we store about you at any time and you can request us to modify, update or delete this information. We may ask you to verify your identity.
Right to deletion: You are entitled to request that we delete your personal data in specific circumstances:
- The data is no longer necessary for the purposes for which we originally collected and /or processed it;
- You have withdrawn your consent for us to process your data and there is no other valid reason for us to continue the processing;
- The data has been processed in a manner that does not comply with the GDPR;
- It is necessary to delete the data in order to comply with our legal obligations as personal data controller;
- If we process the data because we believe is necessary to do so for our legitimate interests, you object to the processing of your data and we are unable to demonstrate overriding legitimate grounds for our continued processing.
We are only entitled to refuse to comply with your request based on one of the following reasons:
- To exercise the right of freedom of expression and information;
- To comply with legal obligations or to perform a public interest task or a task in the context of exercising official authority;
- For public health reasons in the public interest;
- For our archival, research or statistical purposes;
- To exercise or defend a criminal procedure;

Right to restrict processing: You are entitled to request that we restrict our processing of your personal data in specific circumstances.
You are entitled to request that we restrict the processing of your personal data:
- When you dispute the accuracy of the personal data that we are processing about you. In this case, the processing of your personal data will be restricted for the period during which the accuracy of your data is verified;
- When you object to our processing of your personal data for our legitimate interests. In that case, you can request that the data be restricted while we verify our reasons for processing your personal data;
- When the processing of your data is unlawful, but you prefer to restrict our processing rather than to have your data completely deleted;
- When we have no further need to process your personal data but you require the data to establish, exercise, or defend criminal procedures.
If we have shared your personal data with third parties, we will notify them about restrictions on the processing, unless this is impossible or involves disproportionate effort.
Right to rectification: You are also entitled to request that we rectify any inaccurate or incomplete personal data that we have about you. If we have shared this personal data with third parties, we will notify them about the rectification, unless this is impossible or involves disproportionate effort.
Right to data portability: You are entitled to transfer your personal data between personal data controllers. In order to enable you to do so, we will provide you with your data in a commonly used machine -readable format that is password protected so that you can transfer the data to another online platform. This right to data portability applies to:
- Personal data that we process automatically (without any human intervention);
- Personal data that you provide to us.
If you wish to exercise any of your aforementioned rights, please send an email to the following email address: privacy@career.be If you have access to a portal or mobile application, you can request deletion in the portal or application itself. When you contact us to exercise your rights, we may ask you to identify yourself before granting your request

J. How do we store and transfer your data internationally?

In order to provide you with the best service and to perform the purposes described in this Privacy Statement, your data may be transferred:

between and within RGF Staffing Belgium / Recruit entities;
to third parties (such as advisors or other Unique Career suppliers);
to overseas clients;
to clients within your country who, in turn, may transfer your data internationally;
to a cloud-based storage provider;
to other third parties.

We want to make sure that your data is stored and transferred in a secure manner. We will therefore only transfer data outside of the European Economic Area (the Member States of the European Union, together with Norway, Iceland and Liechtenstein) where it is compliant with data protection legislation and the means of transfer provides adequate safeguards in relation to your data, for example by signing an agreement regarding transfer of data in which the standard contractual clauses are included as adopted by the European Commission for the transfer of personal data by personal data controllers in the EEA to personal data controllers and processors in jurisdictions without adequate data protection laws.

II. SUPPLEMENTARY PROVISIONS

In addition to the General Provisions (part I), the provisions contained in this section are applicable if and insofar as you use the Unique Career Website.

A. Website

Unique Career is responsible for the content of the Website www.career.be.
The Unique Career Website is public and accessible worldwide, with the exception of the Portal(s) and/or Community Network(s) present on the Website.
Each Data Subject can visit the Unique Career Website without communicating his/her Personal Data to Unique Career.

B. References and links

The Unique Career Website contains references and/or hyperlinks to one or more third party websites. Unique Career is not liable in any way for the manner in which these third parties deal with privacy legislation. Unique Career therefore recommends that you also read the privacy policy of these third party websites so that you are informed about how these third parties deal with your Personal Data.

C. Use of log files

The Unique Career Website automatically collects specific non-identifiable information concerning the visitors to its Website, including the Internet Protocol (IP) address of your computer, the date and time of accessing the Website, the internet address of the website from which you have been redirected to the Unique Career Website, the IP address of your Internet Service Provider, your operating system, the parts, information and pages from the Website that you visited and/or viewed, as well as the material that you send to or download from the Website. This technical information is used for the management of the Website and to optimize the Website and Unique Career services. In addition, these data can be used for historical, statistical or scientific purposes. The stored technical data can be forwarded to third parties and can be permanently stored for future use.

D. Cookies

General information about our Cookie policy
We try to make your visit to our site as pleasant as possible. We also try to provide customized information that is adapted to your web surfing profile. We use cookies for this purpose.

What are cookies?
Cookies are small text files that are created by the web server but are stored on the device with which you visit this website. Cookies are stored on the hard disk of your PC or in the memory of your smartphone or tablet. A cookie usually contains the name of the website from where the cookie originates, the "life span" of the cookie (that is, how long the cookie will remain on your device) and a value that usually consists of a randomly generated unique number.

What is the purpose of cookies?
First of all, we use cookies to improve your user experience and to help our online services function better. In general, cookies ease and accelerate the interaction between you and the website or (mobile) application that you visit. For example, they help you navigate between the different parts of a website. If we can identify you with a cookie, you do not always have to enter the same data, for example, your login data. In addition, we use cookies to make the content of our websites and (mobile) applications more interesting for you. We do this by adapting that content to your personal taste and needs. We also use cookies to identify your surfing behavior. How did you end up on our website? How long did you use it? With statistical results, we can improve our websites where necessary and respond to our users' preferences and needs. Finally, we can use this data in order to fulfill specific reporting obligations.

What types of cookies we use can be found in the Cookie Policy on our Website https://www.career.be/nl/cookie-policy

How can I manage or delete cookies?
Most browsers are set up to automatically accept cookies. You can adjust the settings of your browser so that cookies are blocked or you are warned when a cookie is placed on your device. You can also manually delete the cookies from your device or have this automatically performed by your browser after each visit to the website. Consult your browser’s help function for this purpose.
If you disable the cookies used by this website, it can prevent you from visiting certain areas of the website or that specific settings will not be remembered when you return to this website later. For example, specific pages will not open, specific clips will not play or specific data will not be saved in order to be filled in automatically on a subsequent visit.

III. COMPLAINTS

If you have any questions, comments or complaints regarding this Privacy Statement and the way Unique Career records, uses and processes your data, you may notify privacy@career.be by email or send a letter to RGF Staffing Belgium, Privacy Office, Frankrijklei 101, 2000 Antwerp.
If you wish to contact the Data Protection Officer, please contact privacy@rgfstaffing.be

You also have the right to file a complaint with a supervisory authority,

For Belgium, this is the Data Protection authority.
Drukpersstraat 35,
1000 Brussels,
Tel +32(0)2 274 48 00
or Fax +32(0)2 274 48 35,
contact@adp-gba.be,

https://www.gegevensbeschermingsautoriteit.be/contact.